Business’s Strategy for Maintaining Office Supplies

Posted on Nov 12 2012 - 10:10am by Peter Millikin

Business People

If you want your business to be successful, it is essential that you do everything you can to maintain efficiency. You must also make sure that you stay within your budget. This may seem a bit difficult, but it is highly possible. The key is properly overseeing your business’s strategy and office supplies.

It is unfortunate that many businesses simply do not think about the importance of office supplies. However, many of these items are essential to keeping your business running smoothly. Since some office supplies can become costly, it is important for you to create an effective and affordable strategy for maintaining anything you may need.

Shop for Your Office Supplies Online

One way to keep your costs down is to shop for your office supplies online. Shopping online can save you a lot of money, and it offers many other fantastic benefits as well. Office supply websites offer extremely competitive rates and rapid deliveries for your convenience.

For small users you will no longer need to take time off of work to visit a traditional office supply shops and pay ridiculous prices for items that you can find much cheaper online. Additionally, online stores offer grace periods in which you can change or add to your order if you wish. Furthermore, since these sites are available 24 hours a day, if you run out of something unexpectedly, you can order it after normal business hours.

Always Have Essential Items Available

Another thing you will want to do is make sure that you always have any essential core items available at all times. These items may vary depending upon your business; however, some common items you should keep on hand include pens, A4 copier paper, notepads, staples, paper clips, ink cartridges and laser toner cartridges.

Limit Access to Your Supplies

While supply overuse and theft of such items as pens or notepads may not seem like a big problem, when it occurs often, the costs can add up significantly. With that said, you will want to limit access to your office supplies store room or cupboard. Be sure to have employees request any supplies they need from the manager in charge. In this way, they will be less likely to overuse items or take them home.

Keep Track of Your Usage

Finally, you should always make sure to keep track of the office supplies that you use. A good idea is to keep a weekly or monthly log pertaining to the supplies you use and need to order. This will help you determine what you need on a week to week basis and how much it will typically cost you.

Keeping a log of your usage and orders will also allow you to spot any areas of excess or shortage. In this way, you can adjust your orders accordingly. Additionally, if you find yourself ordering large amounts of various supplies, you may want to consider ordering them in bulk to help you save money.

Who Will Oversee Your Business’s Office Supply Strategies?

If you have a small business or are just starting out, it will be much more cost-efficient for you to oversee your office supply strategies on your own. However, if you have a large and/or established business, you may want to hire an employee to handle the task for you.

If you do choose to have someone else handle the task though, be sure to review all of the above concerns with him or her. Meet together on regular occasions as well to discuss whether or not there are any problems. When you implement these valuable tips, you are sure to be successful in maintaining your office supplies.

Read about the Author

Peter has received many accreditation's including many from the Times Online. As founder of You Could Save (2005) and What Stationers (2007) Peter regularly helps consumers and national organisation ‘save money’. He believes that the only successful way to bring people together online is to provide an open marketplace where people can all work together in a friendly, unbiased environment. You can contact Peter Millikin either through his Google+ account or via his websites.

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3 Comments so far. Feel free to join this conversation.

  1. Dulce Islas December 10, 2012 at 7:15 pm -

    Those are very good tips to save money and keep our office supplies longer. Although it might not be that easy for all of us to do but if we do at least some of that it should ve helpful :) Thank you!

  2. Andrew Irvine January 24, 2013 at 9:08 am -

    WOW the site has changed a lot since i last visited, well done Peter. Great article also.

    Andrew

  3. Blogger January 24, 2013 at 9:35 am -

    It has changed drastically and have put day and night in to it over the past six months. I have been really enjoying it all. I think a very important tip in this article is the “Limit Access to Your Supplies” as times are hard financially for employees etc. Staff sometime feel the office supplies stock is part of their pay or bonus for not getting pay rise. Lock it down!!!!

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