Photocopiers come in all shapes and sizes. Choosing the right photocopier for your organisation is very much a question of how it will be used. What is its intended role?
Clearly there’s little point investing in something that isn’t up to the job. The last thing you want to do is to send a boy of a photocopier to do a man’s work. Why burn out an underspecified desktop machine trying to cope with thousands of copies a week? That’s expensive, inefficient and even a little cruel – and ultimately bad for business.
By the same token it’s also inefficient, expensive and wasteful using an all-singing, all-dancing state of the art photocopier to sit quietly in the corner politely taking care of the occasional print. There’s a lot of underused capacity sat there not earning its keep. No, the closer you can match your needs to the abilities of your photocopiers the sooner you will start to enjoy a healthy and happy return on your investments.
There are two important steps necessary in achieving this marriage made in heaven. First you need a clear understanding of the work that you need a new photocopier to do. Will a black and white photocopier suffice or do you need a colour option? What about capacity? How hard are you going to work the machine and how quickly will you need it to print? Will you need A3 copies? What about connectivity? Are you planning for your photocopiers to be web enabled and part of your office network?
Armed with a clear profile you are ready to go to the market and identify the ideal photocopiers. Preparation is the key.
Now you can use a state of the art photocopier – always
Once you’ve decided what you want, the next consideration is how best to pay for your new photocopier. Should you purchase it outright? What about leasing it?
Most organisations opt to lease, as the benefits are many and ongoing. There are tax advantages, you avoid having to put down large deposits, payments are regular and easy to budget. Most importantly perhaps leasing means you can keep upgrading your photocopiers to suit your business.